Keeping on Top of Your Finances


Without money, your organisation can’t survive – fact.

Therefore, it’s important that you have a reliable system in place to keep track of your finances which also allows you to manage them with ease.

Luckily for you, PaySubsOnline has the solution!

Our admin management software offers an in-depth Payment Summary Report which allows you to see headline financial information for the accounting period-to-date and take snap-shot information for a time within your accounting period.

For example, ‘How much was paid from 1st March – 31st March’.

Through the Payment Summary Report, you can access the Detailed Payment Reports:

  • Across all payment requests issued
  • By individual payment requests
  • By ticking checkboxes next to payment request descriptions in a table and selecting which type of report you wish to see.

Here are some examples of the figures we can provide you with automatically:

Total paid for activity period

This figure is made up of all payments received within the activity date range set.
Forecasted income for accounting period

We calculate this figure for you based on the following data: total amount paid + total amount pending (applicable for Direct Debit payments) + total amount outstanding (i.e. requested but not yet paid) and upcoming payment requests to be issued within the accounting period (i.e. scheduled payment requests like renewals and instalments).

Total paid for accounting period-to-date

This figure is made up of all the payments made within the accounting period. If you are accepting payment by Direct Debit, however, only once the funds have cleared will the amount be included in the Total paid figure.

Outstanding for accounting period-to-date

This figure is calculated from all outstanding payment requests for the accounting period which haven’t been paid.

That isn’t all you can do in the Payment Reports though – here’s what else we can offer you:

View reports

There are several different reports (with self-explanatory descriptions) that can be accessed here.

The most important report to note is the Transaction Report. This details all online payments received so you can cross-reference the data shown in PaySubsOnline with your GoCardless and/or PayPal account.

It also helps you keep track of the costs of online transactions – helpful for accounting purposes.

Export Report

This option will conveniently export the information in the Payment Summary Report into an excel spreadsheet for you.

Print Report

Self-explanatory – this option will print the information in the Payment Summary Report direct from the system.

If your club needs a reliable and efficient way to track and keep on top of its finances, we can help you. Not only that but on average, we reduce our clients’ admin by 80% leaving them with more time to spend on the things that matter most to them.

To book a free, no-obligation consultation today, click here. You won’t regret it.

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