Mastering the fine art of delegation is a delicate situation to have to be in. What if you’re not ready to give orders? How can you make your committee members listen to you and will they respect your decisions once they’ve been made?
To help you overcome this hurdle, we’ve put together 8 ways you can delegate tasks to your committee members, so that you can carry on with your daily club management without feeling like the bad guy.
1. Determine What You Can And Can’t Do Yourself.
Before you even think about handing out jobs to your committee, you need to get a firm grasp on what needs doing. Without a club management plan of what you can and can’t do, along with a list of tasks, you’ll be flailing around in no-man’s land.
Set yourself a checklist of the most pressing matters. Then add your name to those that you have the time and expertise for and leave the rest for delegation.
2. Choose The Best Person To Delegate To.
It’s all well and good handing out jobs will nilly but how can you be certain that person is right for the job? You need to think over your options. What are the strengths that each committee member has? Where do they most excel? It should then be much clearer who fits which task the best and you can then delegate accordingly.
You may find this Strengthfinders tool helpful. We sure have.
3. Be Clear In Your Instructions.
Try not to just hand over a sheet of paper with some notes and then leave someone to get on with the job. Without clear instructions, you’re leaving yourself open to errors. If someone were to complete their task beneath your expectations, you’d only have yourself to blame.
Club management is all about giving each person clear, concise instructions. Ensure they understand what’s needed of them and double check they understand the task at hand. Only then can you free yourself from any potential backlash.
4. Give Credit Where Credit’s Due.
People love to know when they’ve done a great job, so use this to your advantage. Give praise and assign credit when a committee member has exceeded expectations and gone above the call of duty. Not only will it further strengthen your team morale, people will realise that you only have their best interests at heart and that of your club.
5. Have Faith And Trust In Your Committee.
While we’ve discussed giving your committee members clear instructions, it’s also important to give them room to get their work done. No-one likes to be micro-managed and your members will feel the same. Instead of hovering over their shoulders, have faith in their abilities. You might be pleasantly surprised by the results.
6. Delegate Responsibility With The Task.
You need to trust your committee members but it doesn’t mean they’re not responsible for their own tasks. You’ll need to remind them of this during your delegation meeting as some people have the habit of ‘passing the buck’.
Putting the responsibility of task completion squarely in their hands, provides momentum and an incentive to get the work done.
7. Watch Out For Reverse Delegation.
This is a trickier situation that involves a careful eye. Some committee members may not like the jobs you’ve assigned to them. We all find some things more cumbersome than others after-all. The problem arises however, when sometimes inadvertently, they begin to re-assign the task back to you.
For example; a committee member may come up with excuses for why they can’t be involved in helping implement club fundraising ideas. They might highlight why you’re much better suited. They may just point-blank refuse. This is called reverse delegation and it will test your resolve in leading the process.
If you follow the advice in point 2, about delegating tasks in relation to people’s strengths then it shouldn’t be a problem. However it’s worth looking out for.
8. Set Definitive Deadlines.
Finally, no task is set on the road to completion without a clear, definitive deadline. Without a deadline, you leave room for your committee to procrastinate and put their work off to the last minute.
Keep your deadlines manageable. Leave enough time to do the work, but not so much that it’s easy to put aside. This will create a sense of urgency and will help get the work delivered on time.
Delegation can be a thankless task but ultimately, it’s up to you to be strong, firm and resolved if you want to get results. Lead your committee with passion, delegate equally, fairly and to each member’s strengths and set clear guidance on what’s involved, who’s responsible and when each task is due by.
If you want to learn more about the art of delegation and how to recruit MORE helpers, our free eBook ‘The Club Secretary’s Guide to Recruiting More Helpers’ is a must read. Download it here:
At PaySubsOnline.com we can make your life as a committee member much easier, by providing an efficient club software system that committee members can share access to. You can find out more about the services we offer here.
What are your secrets to delegation? Why don’t you share with the rest of us, exactly how you’ve worked it. We’d love to hear in the comments below?